We’ve all been there – the moment you hit ‘send’ on an email only to realize there’s a mistake in it. Whether it’s a typo, the wrong recipient, or forgetting an important attachment, it’s a sinking feeling we all know too well.
But fear not, if you’re using Microsoft Outlook, there’s a way to recall that email before it’s too late. Here’s a step-by-step guide on how to easily recall an email in Outlook.
Step 1: Open Outlook and go to the sent items folder
First things first, open up your Outlook and navigate to the ‘Sent Items’ folder where the email you want to recall is located.
Step 2: Open the email you want to recall
Find the email you want to recall in the ‘Sent Items’ folder and open it up. You can do this by double-clicking on the email to open it in a new window.
Step 3: Click on the ‘Actions’ tab
Once the email is open, navigate to the ‘Actions’ tab in the toolbar at the top of the window.
Step 4: Select ‘Recall This Message’
In the ‘Actions’ tab, you’ll see an option called ‘Recall This Message’. Click on it to initiate the recall process.
Step 5: Choose the recall options
When you click on ‘Recall This Message’, a new window will pop up giving you the option to delete unread copies of the email or delete unread copies and replace it with a new message. Choose the option that best suits your needs.
Step 6: Click ‘OK’
After selecting the appropriate recall option, click ‘OK’ to initiate the recall process. If the recall is successful, you’ll receive a notification letting you know.
Step 7: Follow up
After initiating the recall, it’s important to follow up with the recipient if necessary. If you chose to replace the email with a new message, make sure to send the corrected version promptly.
It’s worth noting that there are some limitations to the recall feature in Outlook. For one, it only works if the recipient is also using Outlook and is connected to the same Exchange server. If the email has already been opened by the recipient, the recall will not work. Additionally, some organizations may have policies in place that prevent the recall feature from working.
In conclusion, while the recall feature in Outlook is a handy tool for fixing email mistakes, it’s not foolproof. It’s always best to double-check your emails before sending them and to follow up with the recipient if necessary. But if you do find yourself in a situation where you need to recall an email, this step-by-step guide should make the process as easy as possible.